Counselling Room 1
Two armchairs · Talking therapies
- 09:00 Available
- 10:00 Available
- 11:00 Booked
- 12:00 Available
Therapy room booking software
One room calendar for therapists and reception.
Manage shared rooms in your therapy centre or clinic. Let independent practitioners reserve their own time, or let reception book a room on their behalf.
Used by 2,000+ spaces and offices
in 40+ countries
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4.7/5 on Capterra
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4.4/5 on G2
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4.7/5 on GetApp
Keep therapy room bookings in one shared schedule.
Independent practitioners may use a room on different days, while reception helps coordinate the centre. A room change affects more than one person’s diary.
Choose a space, check real-time availability, and pick a time that works. See opening hours and available times in one place to help prevent double bookings.
Keep one shared calendar for your spaces and bookings. Create one-off or recurring reservations, update bookings when plans change and let authorised staff book for invited users.
Set opening hours, bookable windows, fixed slots or flexible durations and blocked periods around real operations.
Decide who can see and book each space, which reservations confirm instantly and which require approval. Keep every request visible to prevent conflicts.
See how often your spaces are booked and which times are most in demand. Use booking reports to review activity and plan how you use your spaces.
“10 shared spaces. 1,000+ bookings a year. From endless emails to self-service bookings in just a few clicks.”
Make therapy room booking easy from day one.
Start with one space and a small group of people. Expand at your own pace.
Keep calendars in sync.
Connect Microsoft or Google calendars so booking fits into familiar workflows.
Put booking where people already are.
Embed booking on your website or share a direct link with members and visitors.
Book from mobile or QR.
Let people open booking from their phone or scan a code directly at the space.
Available in 18 languages
Give members and visitors the same familiar booking flow in their own language.
Whatspot speaks 18 languages
The booking features you need, at a glance.
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Recurring bookings
Schedule regular bookings without creating each one separately.
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Booking quotas
Limit bookings per person, per day, week or month.
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Booking approval
Review booking requests before confirming use of the space.
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Booking rules
Set allowed booking days, times and maximum booking length.
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Operating hours
Define when spaces are normally available for booking.
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Public booking links
Let visitors request a space through a shared link, without signing in.
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Automatic no-show release
Free up spaces automatically when a required check-in is missed.
Therapy room booking software pricing
Choose a setup for the rooms your practitioners share. Explore the current plans, or book a demo to discuss access and reception workflows.
Included
- Unlimited bookings
- Public booking form
- Booking schedules
- Booking approval
- Recurring bookings
- Statistics
- Calendar sync
What people managing shared spaces say
Read feedback from Whatspot users managing shared rooms and other bookable spaces.
A Gamechanger for My Tutoring Office I absolutely love Whatspot! It’s super easy to use, visually appealing, and a perfect fit for my small tutoring business. The free option is a huge plus, and the ability to book recurring meetings makes scheduling effortless. It’s become more than just a room reservation tool—it’s an essential part of how we organize our sessions!
Effortless Workspace Management Whatspot makes managing meeting rooms and workspaces incredibly simple. It's intuitive, efficient, and saves us time. Plus, their support is always quick to help when needed. Highly recommended!
Efficient, Smart, and Multilingual A really effective tool that helps companies increase the efficient use of their shared resources. Very easy to use tool with some excellent features, like allowing non-registered users to have access, plus many different language versions. There are regular improvements too, often based on customer feedback.
Simple and Effective Meeting Room Management We are very pleased with Whatspot for managing meeting room reservations and other spaces in our organization. It has significantly streamlined and improved the process. The application is highly intuitive, easy to manage, and simple to operate.
Fast and Easy Conference Room Booking Whatspot has saved us time by replacing manual booking with a quick and efficient online system. Now, everyone can easily choose a time and reserve a conference room hassle-free!
Great for Managing a Shared Room We use Whatspot to manage a single room for meetings, lessons, and departmental functions, and it works exactly as we need. The free version is perfect for a shared space used by different groups, making it easy for everyone to see availability and book. No other free products offered the ease of use that Whatspot did.
Translated from the original language.
Booking for the other spaces you share
See how Whatspot supports rooms shared by different people and organisations. Explore Shared Spaces booking software.
Offices & meeting rooms
Help teams share meeting rooms, desks, parking and workplace resources without conflicts.
Explore use case
Coworking spaces
Coordinate desks, rooms, members and visitors from one booking system.
Explore use case
Education & universities
Share classrooms, study areas and specialist facilities across different groups.
Explore use case
Community centers
Balance recurring programs, public access and manager approval.
Explore use case
Churches & nonprofits
Open rooms to ministries, volunteers and local groups while administrators stay in control.
Explore use case
Libraries
Make study rooms, meeting areas and community facilities easy to reserve.
Explore use case
Tennis courts
Make court time clear for players, coaches and visiting guests.
Explore use case
Event spaces
Share availability for event halls, conference rooms and breakout spaces, and review requests from organizers.
Explore use case
Dance studios & performing arts
Share dance halls and rehearsal studios across lessons, practice and outside hire.
Explore use case
Music studios & rehearsal rooms
Coordinate regular rehearsals, recording-room requests and private practice spaces.
Explore use case
Multi-sport facilities
Coordinate independently bookable sports halls, courts and pitches in one schedule.
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Wedding venues
Keep venue visits, event spaces and bookings in one place.
Explore use case
Therapy room booking questions
How can therapy clinics and counselling centres manage shared rooms with Whatspot?
Whatspot gives therapy clinics, counselling centres and psychology practices a shared calendar for their rooms. Add counselling and treatment rooms with descriptions and equipment so practitioners can choose a suitable space and reserve an available time. Set up regular weekly bookings, give invited practitioners access to the rooms they use, and let authorised reception staff book on their behalf. Room bookings stay separate from patient appointments and clinical records.
Can reception book a room on behalf of a therapist?
Yes. A receptionist with Admin or Category Manager rights can create a room booking and assign it to a therapist who has already been invited to your Whatspot organisation. The therapist receives the booking and can manage it as their own. See booking on behalf of another user.
Can therapists reserve a regular weekly room slot?
Yes. Create a recurring booking for a regular room slot, such as the same counselling room every Thursday afternoon. Check the room and times when setting up the series. You can manage an individual booking or a series; see recurring room bookings.
Do our therapy rooms have to be publicly bookable?
No. Keep categories private and give invited practitioners access to the rooms they use. For private categories, configure whether bookings require approval. Making a category public is a separate choice and enables an approval-based request flow.
Can visiting practitioners request a room without an account?
Yes, if you enable public bookings for the relevant category. Share its booking link or embed the public form on your website. Public requests require category-manager approval before confirmation; a request is not an automatically confirmed room booking.
Is this a therapy room booking system or a patient appointment scheduler?
This page focuses on reserving a room for a practitioner. Use Whatspot to coordinate which therapist has which space and when. Plan patient appointments and clinical records in the systems you use for those purposes, and keep patient details out of room-booking examples.
Does booking a room also handle our therapist rental agreements?
Keep your room schedule separate from the commercial terms you agree with practitioners. This page describes room booking and access; it does not promise rental invoicing, payment collection or management of practitioner contracts.
When is Google or Outlook Calendar not enough for shared-space booking?
Google or Outlook Calendar can work for straightforward scheduling. When several groups share spaces and visitors need to request time, a calendar alone may leave your team coordinating access, booking rules and approvals manually. Whatspot provides a booking flow for invited users and public requests, with space availability and control over confirmation. You can keep using connected Google and Outlook calendars alongside it. Read why Google or Microsoft Calendar may not be enough for room booking.
Make your therapy rooms easier to book.
Add your spaces, choose the right rules and replace booking back-and-forth with one simple flow.
Whatspot speaks 18 languages
