Dance studio booking software

Use Whatspot to coordinate the spaces behind your programme: dance halls, rehearsal studios and rooms for auditions or private practice. Add each independently bookable space, its photo and practical details. Teachers and invited users can reserve time under your booking settings; visiting groups can send a request through a public link or website form for your team to approve. A studio reservation secures the room, while class registration and teaching arrangements stay in your existing process.

Yes. You can publish availability and a booking flow for selected spaces without requiring visitors to create an account. Internal users can continue booking through their own accounts, and both flows stay in one calendar.

Yes. Create a recurring room reservation for a regular lesson or rehearsal, then review the dates and times before confirming the series. You can change one reservation, this and following reservations, or the whole series. For a school term, check holiday dates and exceptions rather than assuming every week follows the same timetable.

This page focuses on reserving the physical studio. You can hold a room for a dance lesson, workshop or rehearsal, but that room booking is not a student enrolment or a place in a class. Keep participant limits, waiting lists, attendance, class passes and tuition payments in the system you use to manage your teaching programme.

Yes. Give each space a clear name, photo and description covering the floor, mirrors, ballet barres and other installed facilities. A visiting group can request a suitable room and time. Review any special requirements before approval, including equipment, sound, changing areas or staff; a room booking does not automatically reserve a technician or a performance package.

Start with spaces that can be used independently. Do not publish a whole hall and its overlapping parts as independently available unless you have confirmed how conflicts between them will be controlled. Automatic whole-hall and part-hall dependencies are not promised here. Your team should agree one safe booking model before opening those spaces to outside requests.

Use Whatspot to coordinate room availability and approved reservations. Manage hire charges, deposits, invoices and class fees through your billing or teaching process. A room confirmation is not proof of payment. Discuss integrated checkout separately if collecting payment at booking is essential.

Google or Outlook Calendar can work for straightforward scheduling. When several groups share spaces and visitors need to request time, a calendar alone may leave your team coordinating access, booking rules and approvals manually. Whatspot provides a booking flow for invited users and public requests, with space availability and control over confirmation. You can keep using connected Google and Outlook calendars alongside it. Read why Google or Microsoft Calendar may not be enough for room booking.