Coaching blocks, club sessions and casual games all compete for court time. A change on one court should be clear before the next players arrive.
Choose a space, check real-time availability, and pick a time that works. See opening hours and available times in one place to help prevent double bookings.
Keep one shared calendar for your spaces and bookings. Create one-off or recurring reservations, update bookings when plans change and let authorised staff book for invited users.
Set opening hours, bookable windows, fixed slots or flexible durations and blocked periods around real operations.
Decide who can see and book each space, which reservations confirm instantly and which require approval. Keep every request visible to prevent conflicts.
See how often your spaces are booked and which times are most in demand. Use booking reports to review activity and plan how you use your spaces.
“10 shared spaces. 1,000+ bookings a year. From endless emails to self-service bookings in just a few clicks.”
Start with one space and a small group of people. Expand at your own pace.
Connect Microsoft or Google calendars so booking fits into familiar workflows.


Embed booking on your website or share a direct link with members and visitors.
Let people open booking from their phone or scan a code directly at the space.

Give members and visitors the same familiar booking flow in their own language.







Whatspot speaks 18 languages
Schedule regular bookings without creating each one separately.
Limit bookings per person, per day, week or month.
Review booking requests before confirming use of the space.
Set allowed booking days, times and maximum booking length.
Define when spaces are normally available for booking.
Let visitors request a space through a shared link, without signing in.
Free up spaces automatically when a required check-in is missed.
Choose a plan around the courts you manage and the booking controls you need.
Included
Read feedback from Whatspot users coordinating shared rooms, lessons and other bookable spaces.
A Gamechanger for My Tutoring Office I absolutely love Whatspot! It’s super easy to use, visually appealing, and a perfect fit for my small tutoring business. The free option is a huge plus, and the ability to book recurring meetings makes scheduling effortless. It’s become more than just a room reservation tool—it’s an essential part of how we organize our sessions!
Effortless Workspace Management Whatspot makes managing meeting rooms and workspaces incredibly simple. It's intuitive, efficient, and saves us time. Plus, their support is always quick to help when needed. Highly recommended!
Efficient, Smart, and Multilingual A really effective tool that helps companies increase the efficient use of their shared resources. Very easy to use tool with some excellent features, like allowing non-registered users to have access, plus many different language versions. There are regular improvements too, often based on customer feedback.
Simple and Effective Meeting Room Management We are very pleased with Whatspot for managing meeting room reservations and other spaces in our organization. It has significantly streamlined and improved the process. The application is highly intuitive, easy to manage, and simple to operate.
Fast and Easy Conference Room Booking Whatspot has saved us time by replacing manual booking with a quick and efficient online system. Now, everyone can easily choose a time and reserve a conference room hassle-free!
Great for Managing a Shared Room We use Whatspot to manage a single room for meetings, lessons, and departmental functions, and it works exactly as we need. The free version is perfect for a shared space used by different groups, making it easy for everyone to see availability and book. No other free products offered the ease of use that Whatspot did.
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Share other kinds of spaces? Explore Shared Spaces booking software for rooms and facilities used by members, visitors and communities.
Offices & meeting rooms
Help teams share meeting rooms, desks, parking and workplace resources without conflicts.
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Coworking spaces
Coordinate desks, rooms, members and visitors from one booking system.
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Education & universities
Share classrooms, study areas and specialist facilities across different groups.
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Community centers
Balance recurring programs, public access and manager approval.
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Churches & nonprofits
Open rooms to ministries, volunteers and local groups while administrators stay in control.
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Libraries
Make study rooms, meeting areas and community facilities easy to reserve.
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Event spaces
Share availability for event halls, conference rooms and breakout spaces, and review requests from organizers.
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Consulting & therapy centers
Keep consultation rooms available with the right access and booking windows.
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Dance studios & performing arts
Share dance halls and rehearsal studios across lessons, practice and outside hire.
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Music studios & rehearsal rooms
Coordinate regular rehearsals, recording-room requests and private practice spaces.
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Multi-sport facilities
Coordinate independently bookable sports halls, courts and pitches in one schedule.
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Wedding venues
Keep venue visits, event spaces and bookings in one place.
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Add each independently bookable tennis court, its surface and practical details. Set opening hours and the booking format, then keep coaching blocks, club sessions and individual games in one shared schedule. Invited players can reserve under your category settings; visiting players can send a request through your public link or website form for approval.
Yes. You can publish availability and a booking flow for selected spaces without requiring visitors to create an account. Internal users can continue booking through their own accounts, and both flows stay in one calendar.
Yes. Create recurring court reservations for regular coaching or a club session and review the dates before confirming the series. Update one reservation, this and following reservations, or the whole series when plans change. The booking reserves a court; arrange the coach, player enrolment and any coaching payment separately.
Yes. Give invited players access to a private category and choose whether their bookings require approval. Guests can request a court through a public booking link or embedded website form. Public requests always require approval. Keep membership status and any guest charges in your club’s own process; a booking category does not collect membership dues.
Yes. Booking rules can set a maximum reservation length, booking-count limits per day, week or month, allowed days and permitted time ranges. Apply the rules to the relevant courts and choose whether they also cover public bookings. Test your club policy with sample users before rollout; these controls are not an automatic priority ranking for teams or membership tiers.
Your team decides whether play is possible and handles affected reservations under your club’s operating and cancellation policy. Update or cancel the relevant bookings and communicate the change to players. Weather detection, automatic rain cancellations, replacement-court allocation and automatic refunds are not promised by this page.
Only publish options that your team can schedule safely. A tennis court and smaller pickleball areas on the same surface overlap, so independent resource names alone do not prevent conflicts. Automatic whole-court and sub-court dependencies are not promised here. Confirm the required setup before opening both layouts for booking.
Google or Outlook Calendar can work for straightforward scheduling. When several groups share spaces and visitors need to request time, a calendar alone may leave your team coordinating access, booking rules and approvals manually. Whatspot provides a booking flow for invited users and public requests, with space availability and control over confirmation. You can keep using connected Google and Outlook calendars alongside it. Read why Google or Microsoft Calendar may not be enough for room booking.
Add your spaces, choose the right rules and replace booking back-and-forth with one simple flow.