Public venue booking software
Let people book your space — without emails, calls, or chaos
Give visitors a simple way to reserve halls and venues online while staff keeps control of approvals, rules, and availability.
No more answering the same booking requests every day.
Whatspot speaks 15+ languages
Booking a public space should not take your whole day
Calls, emails, last-minute changes, and double bookings often appear only when people show up.
Calendars and spreadsheets break down when many groups share rooms. Use one booking flow with clear rules and approvals.
- Competing requests for high-demand rooms and halls
- Unclear process for external booking inquiries
- Difficult priority control across internal and public events
Read why Google and Microsoft calendars fail at shared-space booking
Give people a simple way to book — and keep control
Let visitors book fast while staff keeps approvals, rules, and availability clear in one schedule.
One shared schedule stops conflicts before they happen
Give staff one clear view of rooms and requests before conflicts reach the front desk.
- See confirmed, pending, and blocked slots in one timeline.
- Stop double bookings before people arrive.
- Replace spreadsheets and wall boards with one source of truth.
Rules and approvals keep operations clear and fair
Set clear boundaries so every group knows what can be booked and what needs approval.
- Set internal vs public visibility by space.
- Apply opening hours, limits, and approval rules.
- Protect priority events without manual policing.
Let people book without calling your staff
Share one public form so visitors can request spaces while staff stays in control.
- Visitors request without account friction.
- Staff keeps final approval and oversight.
- Automatic reminders reduce missed bookings.
Keep your current calendars and sync everything into one clear booking view.
Built for specific types of public venues
For libraries
For staff balancing student study rooms, community requests, and quiet-hour priorities.
View page →
For community centers
For coordinators running classes, local groups, and one-time bookings in the same calendar.
View page →
For churches
For parish staff and volunteers coordinating worship spaces, hall use, and community activities.
View page →Start in minutes, not weeks
A simple 1-2-3 setup gets you from calendar chaos to a clear shared-space booking flow.
Add spaces and visibility
Create rooms and define what is internal vs public.
Set rules and approvals
Configure opening hours, limits, and approval for selected bookings.
Accept bookings
Share your public booking form to accept both external and internal requests in one clear flow.
Shared-space case study
"From manual scheduling to one booking flow" in community space Smíchov
See how Community space Smíchov moved shared spaces across dozens of groups without email ping-pong.
Read case studyAdditional capabilities that make daily operations easier
Chosen by 1,500+ shared spaces in 36+ countries
Built for libraries, community centers, churches, and other venues that need simple booking without staff overhead.
"Clear, Simple, and Easy to Use!"
Whatspot is a brilliant tool for managing spaces. The system is intuitive, easy to set up, and perfect for teams that prefer a hassle-free experience. The demo was clear, and the support team was incredibly responsive. Highly recommend!
Lucy C., Capterra
"Seamless Booking, Excellent Support"
We're happy to have moved to Whatspot, it makes it easier for our coworkers to book desks and meeting rooms and see availability. It works like a charm. It's really easy to use. Communication and support of the Whatspot team is great. The option to get QR-codes for the spots is also a really nice feature.
Michiel K., Capterra
"Amazing Platform and Support"
Whatspot stands out not only for its simplicity and flexibility but also for its outstanding support. The team is professional, responsive, and truly dedicated to their product. Highly recommended for hassle-free workspace management!
Diogo N., Capterra
Translated from the original language.
Frequently asked questions
Answers about public venue booking software.
Can we manage both internal and public bookings in one system?
Yes. Internal staff and external groups can follow one booking flow with separate permissions and approval rules.
Can visitors or external groups request spaces without creating accounts?
Yes. Visitors and external groups can request bookings by direct link, and your staff approves before confirmation.
How easy is it to set up?
You can get started in minutes. Set up spaces, booking rules, and staff access without a heavy IT project.
Can we set booking rules by room type or member group?
Yes. You can define limits, visibility, and booking conditions to keep allocations fair.
Can we require approval before a booking is confirmed?
Yes. You can require staff approval to prevent conflicts and keep bookings aligned with your operating rules.
Can we access reports on space usage and occupancy trends?
Yes. Usage reports help you track demand, occupancy, and booking patterns across rooms.
Can we keep Google and Microsoft calendars connected?
Yes. Whatspot can sync with existing calendars so staff keeps one reliable schedule.
Is there a free trial?
Yes. Start with a 14-day free trial with no credit card required.
What happens after the free trial?
You can choose a plan that fits your needs, or cancel with no long-term commitment.
Start organizing shared-space bookings today
Launch quickly, reduce booking conflicts, and give members and groups a clear way to reserve spaces.
Whatspot speaks 15+ languages
