Lecture Room 204
40 seats · Projector
- 09:00 Available
- 10:00 Booked
- 11:00 Available
Room scheduling software for schools and universities
Book rooms and facilities across campus
Give staff and students one place to book classrooms, lecture halls, labs and sports facilities. Set which groups can book each space and which requests need approval.
Used by 2,000+ spaces and offices
in 40+ countries
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4.7/5 on Capterra
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4.4/5 on G2
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4.7/5 on GetApp
Schedule classrooms, labs and sports facilities
A department needs a seminar room every Tuesday, a student group needs a place to meet and a lab manager has a new request to review. When a booking changes, staff need to see which spaces are still free.
Choose a space, check real-time availability, and pick a time that works. See opening hours and available times in one place to help prevent double bookings.
Keep one shared calendar for your spaces and bookings. Create one-off or recurring reservations, update bookings when plans change and let authorised staff book for invited users.
Set opening hours, bookable windows, fixed slots or flexible durations and blocked periods around real operations.
Decide who can see and book each space, which reservations confirm instantly and which require approval. Keep every request visible to prevent conflicts.
See how often your spaces are booked and which times are most in demand. Use booking reports to review activity and plan how you use your spaces.
Make campus space booking easy from day one.
Start with one space and a small group of people. Expand at your own pace.
Keep calendars in sync.
Connect Microsoft or Google calendars so booking fits into familiar workflows.
Put booking where people already are.
Embed booking on your website or share a direct link with members and visitors.
Book from mobile or QR.
Let people open booking from their phone or scan a code directly at the space.
Available in 18 languages
Give members and visitors the same familiar booking flow in their own language.
Whatspot speaks 18 languages
The booking features you need, at a glance.
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Recurring bookings
Schedule regular bookings without creating each one separately.
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Booking quotas
Limit bookings per person, per day, week or month.
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Booking approval
Review booking requests before confirming use of the space.
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Booking rules
Set allowed booking days, times and maximum booking length.
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Operating hours
Define when spaces are normally available for booking.
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Public booking links
Let visitors request a space through a shared link, without signing in.
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Automatic no-show release
Free up spaces automatically when a required check-in is missed.
Room scheduling software pricing for schools and universities
Count each independently bookable classroom, lab, court or other resource as one spot.
Included
- Up to 100 users
- Interactive maps
- Access rules and approvals
- Booking workflows and check-ins
- Workspace usage analytics
Considering room scheduling software for schools and universities?
Read feedback from users managing spaces with Whatspot.
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Mexico
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Fort Worth, Texas
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Plymouth, UK
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Tbilisi, Georgia
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Metropolitan Region, Chile
Great for Managing a Shared Room We use Whatspot to manage a single room for meetings, lessons, and departmental functions, and it works exactly as we need. The free version is perfect for a shared space used by different groups, making it easy for everyone to see availability and book. No other free products offered the ease of use that Whatspot did.
Essential for Our School Our teachers use Whatspot to reserve rooms for meetings. Our student's use the app to check to see if a room is free for a spontaneous chill session. Our administration staff uses the app to reserve rooms for external customers, who rent our space after hours. The software has made it possible for us to begin renting out space after hours and helped keep us from going crazy during the day. With 240 students and 50 staff members, parent meetings and student activities, this tool isn't just helpful, its absolutely essential. We are happy to work with the Whatspot team, they are open to our feedback and doing a terrific job.
A Gamechanger for My Tutoring Office I absolutely love Whatspot! It’s super easy to use, visually appealing, and a perfect fit for my small tutoring business. The free option is a huge plus, and the ability to book recurring meetings makes scheduling effortless. It’s become more than just a room reservation tool—it’s an essential part of how we organize our sessions!
The Perfect Public-Facing Booking Solution We needed a public-facing booking system that allowed users to book without an account while still giving us approval control. Whatspot delivered exactly that—and their support is incredibly fast, even rolling out updates based on our feedback in just days!
Efficient, Smart, and Multilingual A really effective tool that helps companies increase the efficient use of their shared resources. Very easy to use tool with some excellent features, like allowing non-registered users to have access, plus many different language versions. There are regular improvements too, often based on customer feedback.
Fast and Easy Conference Room Booking Whatspot has saved us time by replacing manual booking with a quick and efficient online system. Now, everyone can easily choose a time and reserve a conference room hassle-free!
Translated from the original language.
Room scheduling FAQs for schools and universities
How does room scheduling software work for schools and universities?
Add each classroom, lab, study room or sports facility as a bookable space. Staff and students can see available times for the spaces they have access to. Administrators set opening hours and decide which categories require approval.
Can external visitors book without an account?
Yes. You can publish availability and a booking flow for selected spaces without requiring visitors to create an account. Internal users can continue booking through their own accounts, and both flows stay in one calendar.
Can a university room booking system work alongside the academic timetable?
Yes. Use Whatspot for shared-space reservations such as study sessions, extra teaching, department meetings or club practice. Keep your academic timetable in its existing system. If your room calendars are in Microsoft or Google, check which calendars you can connect so staff can keep using their familiar tools.
Can teachers schedule the same classroom every week?
Yes. Set up a recurring room reservation for a regular seminar, lab session or workshop. If plans change, you can update one occurrence or the series.
Can invited groups book labs while outside groups request a hall?
Yes. Use private categories for specialist resources reserved for invited groups. Make a separate category public for a hall you share with outside groups. Visitors use a link or a website form and a manager reviews each public request before it is confirmed.
Can we manage campus sports facilities in the same booking system?
Yes. Add sports halls, courts and pitches as separate bookable spaces. Staff can schedule classes or recurring training, while outside groups can request selected facilities online. See sports facility booking software for the dedicated setup.
When is Google or Outlook Calendar not enough for shared-space booking?
Google or Outlook Calendar can work for straightforward scheduling. When several groups share spaces and visitors need to request time, a calendar alone may leave your team coordinating access, booking rules and approvals manually. Whatspot provides a booking flow for invited users and public requests, with space availability and control over confirmation. You can keep using connected Google and Outlook calendars alongside it. Read why Google or Microsoft Calendar may not be enough for room booking.
Make your teaching and campus spaces easier to book.
Add your spaces, choose the right rules and replace booking back-and-forth with one simple flow.
Whatspot speaks 18 languages
